An operating system for property

Automate your everyday tasks such as chasing quotes; scheduling attendance; raising and issuing work orders.  

A woman and a man looking at data and reports.
  • Workflow automation

Workflow automation illustration

Are you ready for workflow automation?

If you are interested in finding out how you could improve your company's operating efficiency by incorporating workflow automation, check out our guide.

For more information about getting ready for automation and the different types of automation available, check out our blog or reach out to us today. 

Communications

Communications

Get closer to colleagues, customers & contractors

Cleverly’s built-in communications channel provides an audit of all communication with suppliers and customers. This means you can keep all information within the system. Google and Exchange integration means we can even add emails auto-magically.

Clear and complete communication

Clear and complete communication

Cleverly also integrates with your other communications channels to ensure that all stakeholders are always kept updated. 

Change messages easily within your system settings. 

CAFM / CMMS

CAFM  CMMS

The CAFM system you wished existed is now here

The Cleverly system provides you with a complete suite of property maintenance and facilities management tools to improve your, and your suppliers’, efficiency. Built for managers, engineers and operatives alike, Cleverly gives you an entire maintenance ecosystem in your pocket or on your desktop.

Planned. Reactive and Quote Management
Planned. Reactive and Quote Management

Cleverly handles both reactive and preventative (or scheduled) works orders. Create custom PPM schedules and route reactive orders to one or all of your approved suppliers.

Workflow automation
Workflow automation

Customize Cleverly to reflect your own processes and procedures. Automate order routing, escalation protocols, notifications and work order generation within your portal.

Asset Management
Asset Management

Asset registers can be easily uploaded. Each asset has a unique identifier which provides attending engineers with location, work history and documentation.

Checklists & Templates
Checklists & Templates

Create standard job templates or work order checklists. Templates can be linked to standard routine maintenance requirements or customized to to your (or your client) needs

Built in communications
Built in communications

Cleverly has a built in chat channel for you to communicate with customers and suppliers. Reminders and notifications are sent either via email, SMS or API integrations.

Occupier & Supplier Portals
Occupier & Supplier Portals

The system is suitable for all your stakeholders. Provide temporary tenants with expiring logins and let suppliers upload documentation and download financial information.

Finance & Reconciliation
Finance & Reconciliation

Cleverly provides a complete finance module allowing you to reconcile incoming payment, set account spending limits and generate invoices for you and your suppliers.

Data & Analytics
Data & Analytics

Your Cleverly system is built to surface operational insights. This includes cost of equipment downtime; spend versus budget and contractor management. All part of the platform.

Finance

  • Easier reconciliation

  • Single data source

  • Approval thresholds

Finance & Reconciliation

Integrated finance module

Cleverly has an integrated finance module to ensure that all stakeholders can stay on top of account balances, budgets, thresholds and spend patterns. Data can be exported and uploaded into your accounting software and payments processes in moments.

Data & Analytics

All your invoices in one place

With Cleverly, you can get instant oversight into your finances. Whether you want to keep track of spend by service line or site, your portal gives you all the information in one location. No more chasing suppliers to send invoices or paper files!

Reconciliation just got easier illustration@2x

Keep spend levels under control.

With Cleverly, you can set thresholds for work orders and quotes to ensure that costs do not go off to clients or suppliers without the correct approvals. In addition, customers can have custom spend limits on jobs and you can impose credit limits on their account. Just a few more ways that Cleverly keeps you in control. 

Resource booking

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Your workplace. Made flexible

Your workplace. Made flexible

Cleverly allows your space to efficiently adapt to your needs.

See your spaces in real time

See your spaces in real time

The Cleverly system allows you to see space usage as it happens. With a range of check in and sensor options, the availability of any asset - from rooms to recording studios - can be seen instantly.

Connect to your company tools

Connect to your company tools

Get access to utilization information to see which resources are used and to what degree. Use Cleverly sensor integrations for additional insights on the number of attendees.

Workplace analytics

Workplace analytics

Get access to utilization information to see which resources are used and to what degree. Use Cleverly sensor integrations for additional insights on the number of attendees.


Notifications

Notifications

Cleverly allows your space to adapt to your needs.

Amenities

Amenities

List items and equipment so colleagues can ensure the space is fit for purpose

No Show Protocols

No Show Protocols

Set rules to make sure that abandoned meetings are removed from the system

Centralized Schedules

Centralized Schedules

Let users see availability across all bookable assets so they can schedule meetings accordingly

Interactive floorplan

Interactive floorplan

Let your colleagues see the space they are booking, not just the name

On demand booking

On demand booking

Allow bookings to made immediately either via mobile device or using static screens

Integrations

Make your Cleverly platform even more powerful

Cleverly Connections allows you to benefit from integrations with your other existing (or proposed) software and hardware solutions. Automate even more of your workflow processes by sending information where you need it or using external triggers to execute tasks on the Cleverly system.

Google Calendar

Google Calendar

Use shared calendars for resource booking.

Microsoft Exchange

Microsoft Exchange

Your corporate calendar solution.

Office365

Office365

Team calendar and scheduling.

Slack

Slack

Alerts and notifications where you want them

Data Studio

Data Studio

Create customized reports and dashboard.

Disruptive Technologies

Disruptive Technologies

The world’s smallest sensor solutions.

Pointgrab Logo

PointGrab

Smart building occupancy sensors.

airthings logo

Airthings

Air quality monitoring solutions.

Pressac_sm

Pressac

Occupancy monitoring sensors.

Zapier

Zapier

Endless further connectivity options

Metabase

Metabase

Data visualizations for informed decision making

Learn more

Data & analytics

Keep compliant. Maintain machinery. Optimise spend.

From spend reduction reports to supply chain management; downtime costs to asset lifecycle management, the Cleverly system provides you with all the information you need to stay on top of operations and spend.

Cleverly is designed to allow you to realise savings and efficiencies using information captured by the system. Not only does Cleverly allow you to see things such as spend history at asset, property or portfolio level it also provides business information and operating data

Data & Analytics
Manage your own metrics

Manage your own metrics

Cleverly provides more than 50 metrics and data visualisations as standard. You can also create your own to ensure that all your SLAs and KPIs are captured.

Data visualisations, not just numbers

Data visualisations, not just numbers

As well as a comprehensive set of metrics, Cleverly also provides you with graphs and visualisations so that you can make sense of the information.

See how you can save

See how you can save

As well as a comprehensive set of metrics, Cleverly also provides you with graphs and visualisations so that you can make sense of the information.

Performance reporting

Performance reporting

Cleverly also provides you with supplier performance reports as standard. These can be used to indicate where there may be weaknesses or opportunities in your supply chain.

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Cleverly - Explainer (Data) (1)